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Billing Projects

    In order to send invoices to your clients, you may collect source data for invoicing from Atollon Octopus Billing tool.

    Billing tools allows Project Managers revise what Billing Items are ready to be billed and send them for billing.

    Select what project Billing Items should be invoiced

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    Once Project Manager finds out that some of the Billing Items should be invoiced, he/she should open the project, and:

    1.) Select what Billing Items are Pending
    2.) Select what Billing Items should be invoiced (or sent for Approval)
    3.) Click on For Approval Selected (All) button

    Approve Billing Items for invoicing

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    Revise whether project Billing Items are ok for invoicing. If they are, submit them to be invoiced.
    1.) Select For Approval items
    2.) Click on Approve all (selected) button

    Invoice approved Billing Items: Open Billing

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    First open Billing application.
    Billing application is used to revise and invoice Billing Items.

    Invoice approved Billing Items: Select client / project

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    In order to select Billing Items for invoicing:
    1.) Select To Be Invoiced button
    2.) Select which client (folder) you would like to be invoiced
    3.) Select all items you would like to invoice
    4.) Press Create Invoice button

    Revise & Submit the created Invoice

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    Once you clicked on Create Invoice button in previous step, new Issued Invoice is generated. You should revise all information pre-generated by the Billing tool.

    Information such as invoice Journal, Provider and Customer may be automatically pre-filled differently based on Invoice Settings on project. Please see the step below to change these project Invoice Settings.

    Once you click on Ok, the invoice is generated.

    If you want to directly send / print the Invoice, press Print button.

    Adjust project Invoice Settings

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    If you want to adjust Invoice Settings on particular project, open the project and:

    1.) Go to Issued Invoices tab.
    2.) Select the Settings button.
    3.) Adjust Provider, Customer & Journal for this project.
    4.) Press Ok to save these project Invoice Settings.

    Please note that these values may be also adjusted in Project Template settings to make creating & setting new projects easier.

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