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Reports

    Run Atollon Reports

    Design Atollon Reports

    Basic Reporting

    Atollon provides you with tool for your basic reporting needs. Using Atollon Reports tool, you may get overview about current status of your tasks, projects, activities, you may generate reports from Custom Forms, your communication activity as well as events. Time spent on projects is tracked using advanced Time Sheet reporting. Your project financial performance may be tracked using Financial Reporting tool.

    Advanced Custom Reporting

    Atollon may be extended with external Business Intelligence tool that may help you automate routine reporting tasks. Business Intelligence tool may provide you with KPIs directly without the need to manually run any reports. Implementation of Business Intelligence is outside of this lesson's reach, please consult with Atollon Consultants your reporting automation needs.

    Projects Reporting

    We discussed basic project reporting in one of the last chapters of Core Set-up. One of the core reports is Project Status Overview report, which will indicate number of projects in particular Custom Status as well as primary responsible person for the project.

    Tasks Status Reporting

    You can create reports that will indicate number of pending tasks or tasks waiting for your client's input easily. Please configure the following report, if it's not yet available in your Atollon:

    Field Name Filtering Grouping Criteria Description
    Task/Event.Custom Status   Group by Group By criteria
    Task/Event.User   Group by Task Solver
    Task/Event.Name   Count Task Title (add Count criteria)
    Folder.Name     Indicates a Folder Name (for example Client Name).
    Project.Name     Indicates the Project Name, on which the Task is assigned.
    Project.Type Select types of projects that you want to watch. These should preferable include your Job, Case or Project and not your Sales Opportunity, which belongs to sales performance overview.   Your Project Type, belonging to production process.
    Task/Event.Type     You can switch whether you want to report from Events or Tasks (in this case we need Tasks).
    Task/Event.Date from     Date Task starts
    Task/Event.Date to     Task Deadline
    Task/Event.Type of work   (optionally Group by) Type of work
    Task/Event.Completed     Date Task was completed
    Task/Event.Description     Task Description
    Task/Event.Created by     Task Created Date
    Task/Event.Status Pending, Missed Deadline    

    The resulting report set-up should look like:


    scr_TaskStatusOverviewReport.png

    Activity Reporting using Messages

    You can set-up report, which will show you communication frequency of your team workers. Again, you can focus only on communication connected with execution projects. Always when interpreting your report results, you should consider factors that influence the results. Of course, it would be strange if your main executive force is the most communicating and on the other side your projects coordinator has only few notes.

     

    Field Name Filtering Grouping Description
    Project Messaging.Created by   Group by Who created the message
    Project Messaging.Message Type   Group by What type of message was created
    Project Messaging.Subject   Count What was written
    Folder.Name     Name of the Client / Folder
    Project.Name     Name of the Project
    Project Messaging.Created from/to Last 30 days    
    Project Messaging.To     Whom the message was sent (in XML format)
    Project.Type Any execution type projects   You want to get only your production type of communication.

    This project will give you nice overview of how you care about your existing projects / clients. Once you communicate frequently, it may increase the security of your client and improve your relations with them.

    The resulting report set-up will look like:

    scr_ProjectMessagingReport.png

     

    Please feel free to design your own reports that will help you measure your production effectiveness. Using strong base that you get in Atollon, when properly used, you can manage your company based on numbers, as an supportive tool for your management decisions.

    Export / Print Functions

    Enable / disable export / print function

    It is possible to disable export / print functions from Reporting. You can change these options in User Settings (Options & Tools > Users). In advanced options, check / uncheck the option to Export / print.

    Allow-export-print.png

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